Food Vendor Application

Our Food Concessions play an important role at the Sedona Arts Festival.

Our attendees look forward to having a selection of food and snacks available for their enjoyment.

Specifically, we always seek a blend of healthy, varied and fun food offerings.

We now have our Food Vendor Information and Application available on our website to make it easier for Food Vendors to apply to our Festival.

Dates & Times (subject to change)

  • Saturday October 12, 2019 ~ 9 am – 5 pm
  • Sunday October 13, 2019 ~ 10 am – 4 pm
Location Sedona Red Rock High School 995 Upper Red Rock Loop Road, Sedona

Vendor Information

  • You are responsible for your Booth signage/banners.
  • Counters, shelves, equipment, etc. are the vendor’s responsibility.
  • Electricity is available during the hours that the Festival is open to the public. There is no electric power available overnight.
  • Water is available at no charge.
  • Parking is close to the vendor area for easy access.
  • Cell phone and wireless internet service is available.

Food Vendor Space Requirements and Restrictions

  • No open flame or grease-producing cooking is allowed.
  • You must provide 10-gallon buckets to dispose of gray-water.
  • You are required to have a fire extinguisher 2A-10BC with a tag verifying that it has been serviced within the last year.
  • Vendors are to supply all serving materials, paper plates, plastic utensils, napkins, cups, etc.
  • Glass is not allowed.
  • Vendors are responsible for making their own change/keeping banks. The Festival cannot provide bank/change services.

PERMITS AND REGISTRATIONS

  • A Sedona Business Registration is REQUIRED. You can go on-line to: www.Sedonaaz.gov and then to Permits on the home page. The Business Registration Application and requirements can be downloaded. You must have proof of the registration in your booth throughout the Festival.
  • A Health Permit is REQUIRED and must be visible at your table. To obtain a permit, contact: Yavapai County Health Department - Environmental Health P.O. Box 188, 6th and Mingus Cottonwood, AZ 86326 Or, call 928 639 8138 for a Health Department packet.
You must apply for your permit at least 6 weeks prior to the Festival. Please forward a copy of your Health Permit to the Festival for our records no later than August 31, 2018.

OTHER INFORMATION

Space Assignments: Applications are processed in order of receipt. Booth locations are assigned by priority according to the date of your completed application and payment of fees. Booth Fees: Booth fees total $400.00. A non-refundable deposit of $250.00 is required no later than August 1, 2018 to reserve your space. The balance of $150.00 is required no later than September 15, 2018. Security: Armed guards provide 24-hour security from 5:00 p.m. on Friday through 8:00 p.m. on Sunday evening. Vendors are expected to break down their set up and clean up around their area at the close of the festival. Set-Up: Contact Festival Director for a set up time on Friday.
  • Each vendor must complete set-up no later than 4:00PM that day.
  • Booths must be ready for inspection by the Yavapai County Health Department by 8:30AM on Saturday. A Representative from your company must be present at that time to answer any questions from the Health Department Official.
Business License and Insurance: You must include a copy of your Business License and Insurance reflecting a minimum of $1,000.000 in coverage with your Application. The insurance must name the Sedona Arts Festival as an additional insured.

Deadlines and Checklist

  • July 1, 2019
    • $250 Booth Deposit – non-refundable
    • Completed Application
    • Food Booth Release Form
    • Copy of Business License
    • Insurance Endorsement in a minimum amount of $1,000,000, naming the Sedona Arts Festival as an additional insured
  • September 15, 2019
    • Balance of Booth Fee
    • Copy of Sedona Business Registration
    • Health Department Permit

Important Dates to Remember

  • October 11: Booth set-up, 12:00 noon - 4:00 p.m.
  • October 12: Be available by 8:30 a.m. to meet with the Yavapai County Health inspector.
  • October 12 and 13: 28th Annual Sedona Arts Festival
    • Sat: 9 am – 5 pm
    • Sun: 10 am to 4 pm
Yes, I agree with the Terms and Conditions of this Application